Ordinary Job Opportunities at IOSCO
Location: Madrid, Spain
Type/Duration: Full-Time/In-person (Temporary)
About the Job
We are searching for an experienced event planner to assist in the production from concept through completion, helping IOSCO to successfully organize our core meetings and events. This includes the prestigious IOSCO Annual General Meeting (AGM), various pivotal committee meetings, internal organizational events, and more. The ideal candidate is proactive, reliable, detail-oriented, and organized. This role demands an experienced professional coordinating all aspects of event, meeting, and conference planning, including venue scouting, equipment logistics, room setup, administrative tasks and best practices, with background in international companies. This person must also have the ability to work both independently and as part of a team and a tech-savvy mindset. IOSCO´s best candidate will be a professional with a proactive work attitude, capable of deeply engaging in projects to ensure their success.
Key Responsibilities
- Coordinate with internal staff, members, and vendors to establish the requirements for an event, and liaise with the Senior and Event Planner throughout the planning process.
- Ensure proper documentation is gathered of the approved purchases for events, invoice and receipts filling, as well as proper inventory of table signs and coordinate seating plans for in-person meetings.
- Close follow-up of participants in liaison with internal staff to ensure a smooth registration process for IOSCO meetings.
- Manage and facilitate logistics for all events, including contract monitoring, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.
- Manage on-site event setup, registration, catering, audio-visual needs, and breakdown.
- Assist the Meetings and Events Department with queries and requests related to the events organization.
- Set up and coordinate virtual events.
- Other administrative tasks related to the role.
Skills
- Proficient with event management software
- Strong interpersonal and communication skills
- Excellent organizational skills, including multitasking, time management, and attention to detail
- Strong resilience and ability to stay focused under pressure
- Flexibility for international travel, as needed
- Proficient in English as this is the usual working language
Qualifications
- Bachelor’s degree (or equivalent) in event management or related discipline
Experience
- Proven international experience in event planning or coordination
Additional Information
If you are passionate about organising meetings and events and thrive in an international, fast-paced environment, we would love to hear from you. Please submit your CV and cover letter to [email protected] by September 16, 2024.
Location: Madrid, Spain. Frequent international travels required.
Deadline: On or Before 5 September 2024.
Reporting To: The elected Board Chairman and the IOSCO Board.
Salary: An all-inclusive and competitive remuneration package. If the successful applicant is a non-resident of Spain before accepting the appointment, the package will not be subject to income tax in Spain. Relocation expenses and annual travels to place of residence covered.
Type/Duration: 3 years, renewable. Contract renewal will not be subject to a public application procedure but expedited, subject to positive performance appraisal.
About the Job
IOSCO is the leading international policy forum for financial markets regulators and the global standard setter for financial markets regulation. It develops, implements, and promotes adherence to internationally recognized standards for financial markets regulation and works closely with other international organizations on the global regulatory reform agenda.
The organization's membership regulates more than 95% of the world's securities markets in some 130 jurisdictions. By providing high-quality technical assistance, education, and training, IOSCO supports its members to come together to achieve its three objectives of
- enhancing investor protection,
- ensuring markets are fair and efficient, and
- promoting financial stability by reducing systemic risk.
The Secretary-General is a full-time executive appointed by and accountable to the organization through the IOSCO Board and is responsible for supporting the pursuit of IOSCO's strategic objectives and for heading the General Secretariat under the leadership of the Board Chairman. The General Secretariat is around 40 full-time staff strong – comprising c. 25 permanent staff and c. 15 secondees from IOSCO members.
The General Secretariat, which is based in Madrid, Spain, is around 40 full time staff strong – comprising c. 25 permanent staff and c. 15 secondees from IOSCO members.
Key Responsibilities
The powers and responsibilities of the current Secretary-General are set out in IOSCO’s By-Laws (more particularly articles 51 to 54 of part 7) and a 2011 Executive Committee Protocol, which will be made available to prospective applicants. Amongst others, the responsibilities of the Secretary General are to:
- Manage the General Secretariat including human resources, compliance and legal, operations, finances, relations, etc. This includes ensuring compliance with Spanish laws, internal policies, and IOSCO By Laws, Resolutions and Protocols;
- Coordinate and develop the strategy and work programme under the leadership of the Board Chairman, the Management Team, and the Board in order to lead the efforts of the IOSCO Secretariat in the best interests of IOSCO Members. This will include preparing agendas, minutes and logistical arrangements for Board Chair, the Board and other relevant meetings;
- Deliver technical support to the Board Chair, the Board, Taskforces, Committees and Working Groups. Provide assistance to members where and when it is sought;
- Own and coordinate IOSCO’s Standards Development work and Capacity Building and Technical Assistance Programs in accordance with IOSCO’s work Programme;
- Develop and maintain effective relationships with internal and external relevant international institutions and stakeholder groups, while fostering IOSCO’s global standing with a view to strengthen IOSCO's position as the key global reference point of financial regulation under the leadership of the Board Chair;
- Develop and maintain effective relationships with internal and external relevant international institutions and stakeholder groups, while fostering IOSCO’s global standing with a view to strengthen IOSCO's position as the key global reference point of financial regulation under the leadership of the Board Chair;
- Undertake any other work assigned by the Board Chair, the Board, and other Committees.
Relationships
Within IOSCO (further details may be developed with the new SG):
- IOSCO Board Chairman;
- IOSCO Board, Management Team, Growth and Emerging Markets Committee, Presidents' Committee;
- Finance and Audit Committee;
- IOSCO Committees, Task Forces, and Networks;
- Regional and Affiliate Member Consultative Committees;
- IOSCO members, i.e., ordinary, associate, and affiliate members;
- General Secretariat, incl. full-time employees, secondees, external contractors.
With International organisations:
- International Monetary Fund and World Bank;
- Financial Stability Board;
- G20 Organisations and OECD;
- Monitoring Board, Monitoring Group, IFRS Foundation (ISSB and IASB), IESBA, IAASB;
- Basel Committee, Committee of Payment and Market Infrastructure, IAIS;
- Other global bodies: FATF, UNCTAD, IFIAR…;
- Regional Organisations including but not limited to the European Commission, the European Central Bank, and Regional Development Banks.
With relevant stakeholder Groups:
- Market Participants, Industry associations, Consumer organisations, NGOs.
Skills
- Excellent managerial and leadership skills and the ability to motivate staff from a variety of professional and national backgrounds, as well as the ability to work collegially and effectively with people and to interact with IOSCO members;
- Diplomatic assertiveness, including demonstrated tact and diplomacy;
- Leading by example: Intellect, personal presence, professional competence and sensitivity to earn and command the respect of staff, members and external stakeholders from around the world.
- Excellent oral, written, and social communication skills;
- Proven organisational ability;
- Fluency in written and spoken English.
Qualifications
- University Degree
Experience
- Commitment to IOSCO Principles and to neutrality with respect to particular regulatory approaches;
- Demonstrated experience in leading an organisation or relevant team through change and the ability to manage an international team characterised by its diversity in regional and cultural background, educational and professional profiles, but also in gender and ethnicity;
- Strong command of financial regulation and excellent understanding of financial and securities markets;
- Experience in public policy would be preferred;
- International negotiation experience;
- A good knowledge of IOSCO, how it works, its strategic direction and its priorities.
Additional Information
For any queries please contact Tim Pinkowski at [email protected] or the IOSCO Board Chairman at [email protected]. Applications should be submitted to the Nominations Committee at [email protected] by close of business on 5 September 2024 (CEST)
Applications must be accompanied by:
- A full curriculum vitae;
- Any other information about the person needed to adequately brief the Nominations Committee on their credentials for the role, such as relevant references;
- Compelling track-record of people management and managerial skills, drawing on the individual’s experience in leading an organisation or relevant team through change; and
- Where the nomination is by an IOSCO member, a written assurance that the person nominated is interested in being considered for the role of the Secretary General and has the adequate profile and credentials to occupy the position.
